Town of Mount Desert
Board of Selectmen
Meeting Minutes
August 4, 2014
A meeting of the Board of Selectmen was held this date in the Meeting Room, Town Hall, Northeast Harbor, Maine.
Those present included: Chairman John Macauley; Selectmen Martha Dudman, Matt Hart, Tom Richardson and Dennis Shubert; staff members Town Manager Durlin Lunt, Treasurer Kathi Mahar, Public Works Director Tony Smith, Police Chief Jim Willis, Harbormaster John Lemoine, Town Clerk/Recording Secretary Joelle Nolan; and members of the public.
I. Call to order at 6:30 p.m.
Chairman Macauley called the meeting to order at 6:30 p.m.
II. Public Hearing(s)
A. None
III. Minutes
A. Approval of minutes from July 21, 2014 meeting.
MOTION: Selectman Shubert moved, seconded by Selectman Dudman, to approve the minutes from July 21, 2014 meeting. The vote was unanimous in favor, 5-0.
IV. Appointments/Recognitions/Resignations
A. Recognize Sergeant Leigh Guildford’s Efforts to Assist Accident Victims
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to recognize Sergeant Leigh Guildford’s efforts to assist accident victims. The vote was unanimous in favor, 5-0.
V. Consent Agenda (These items are considered routine, and therefore, may be passed by the Selectmen in one blanket motion. Board members may remove any item for discussion by requesting such action prior to consideration of that portion of the agenda.)
A. Thank you from Downeast Horizons
B. Thank You from Yesterday’s Children Inc
C. Thank You from Mount Desert Island Historical Society
D. Thank You from Maine Sea Coast Mission/Campfire Coalition
E. Penobscot Energy Recovery Company Memo
F. Maine Municipal Employees Health Trust List of Workshops and Annual Meetings
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to accept the Consent Agenda as presented. The vote was unanimous in favor, 5-0.
VI. Selectmen’s Reports
None presented.
VII. Old Business
A. Sign Update, discussion
Public Works Director Smith said there has been progress in the last two weeks; nine signs are in the ground, the DOT requirements are being worked on, and the two private property locations are under discussion. He hopes by the end of next week to be done in town, and the week after that done with the DOT right-of-way signs. He had nothing but praise for Doug Gott’s crew and Public Works’ Leon Peasley.
VIII. New Business
A. Request for Authorization to Expend up to $1,500 from Board Contingency Fund for Maine Chiefs of Police Association Attendance at Joint Workshop with Bar Harbor Town Council
MOTION: Selectman Shubert moved, seconded by Selectman Hart, to authorize the expenditure of up to $1,500 from Board Contingency Fund Account 1220001-59350 for Maine Chiefs of Police Association attendance at a Joint Workshop with the Bar Harbor Town Council. The vote was unanimous in favor, 5-0.
B. Request for Authorization to Expend $1,600 from Otter Creek Fire Pond Fund for Hedefine Engineering & Design Inc Project Engineer Work through July 2014
MOTION: Selectman Richardson moved, seconded by Selectman Hart, to authorize the expenditure of $1,600 from Otter Creek Fire Pond Fund for Hedefine Engineering & Design Inc Project Engineer Work through July 2014. The vote was in favor, 4-1 with Selectman Shubert voting against.
Request from Board to have an update at its next meeting regarding hours spent and progress of work.
C. Resolution to adopt ICMA 401 Governmental Money Purchase Plan in accordance with the police sharing agreement with the Town of Bar Harbor effective as of July 1, 2014
Town Manager Lunt corrected his Memo clarifying that the $1,000 set up fee is not subject to the cost sharing plan with Bar Harbor.
MOTION: Selectman Hart moved, seconded by Selectman Dudman, to approve the Resolution to adopt ICMA 401 Governmental Money Purchase Plan in accordance with the police sharing agreement with the Town of Bar Harbor effective as of July 1, 2014. The vote was unanimous in favor, 5-0.
D. Request for Authorization to Purchase 2012 Chevrolet Police Patrol Vehicle
MOTION: Selectman Richardson moved, seconded by Selectman Dudman, to authorize the purchase of a 2012 Chevrolet Police Patrol Vehicle from Quirk including trade in for the 2010 Dodge Charger for a net amount of $15,950 from Police budget line 1440110-57200. The vote was unanimous in favor, 5-0.
E. Request for Authorization to Upgrade SpeedAlert Radar Message Sign
MOTION: Selectman Shubert moved, seconded by Selectman Dudman, to authorize the release and expenditure of up to $5,550 from Police Equipment Reserve Account 404100-24405 to upgrade the SpeedAlert Radar Message Sign. The vote was unanimous in favor, 5-0.
F. Such other business as may be legally conducted
Treasurer Mahar said she had a response from the auditors regarding Selectman Shubert’s question about moving funds from the marina enterprise fund. We are not allowed to move funds unless we go to the Town with a warrant article to take the money from the fund and another warrant article to accept the revenue. Another option would be to adjust the reimbursement from the marina, which needs to be done when the fiscal year budget is set as it is based on actual.
IX. Treasurer’s Warrants
A. Approve & Sign Treasurer’s Warrant AP1508 in the amount of $276,835.08
B. Approve Signed Treasurer’s Payroll, State Fees, & PR Benefit Warrants PR1504, PR1505, AP1506 & AP1504 in the amount of $59,668.78, $55,638.15, $2,814.50, & $3,502.43, respectively
C. Acknowledge Treasurer’s School Board AP/Payroll Warrant(s) V#1& 3 in the amount of $103,388.30 & $50,282.90.
MOTION: Selectman Richardson moved, seconded by Selectman Shubert, to approve, sign, and acknowledge Treasurer’s Warrants A – C totaling $552,130.14. The vote was unanimous in favor, 5-0.
X. Executive Session
A. Pursuant to 1 MRSA §405 (6)(D) to Discuss Union Negotiations
MOTION: At 6:56 p.m., Selectman Richardson moved, seconded by Selectman Hart, to enter into Executive Session Pursuant to 1 MRSA §405 (6)(D) to discuss Union negotiations. The vote was unanimous in favor, 5-0.
MOTION: At 7:15 p.m., Selectman Richardson moved, seconded by Chairman Macauley, to exit the Executive Session. The vote was unanimous in favor, 5-0.
No action taken.
XI. Adjournment
MOTION: At 7:16 p.m., Selectman Richardson moved, seconded by Chairman Macauley, to adjourn the meeting. The vote was unanimous in favor, 5-0.
Respectfully submitted,
Matthew J. Hart,
Secretary
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